Policies

Privacy Policy – Terms & Conditions – Cookie Policy

We may update these Policies from time to time. You should check this page periodically to ensure that you are happy with any changes.

Last updated: 31 March 2026

Privacy Policy

Seahorse Rating Limited is committed to ensuring that your privacy is protected. This Privacy Policy explains how we collect, use, store and protect your personal data in connection with rating certificate applications, related services and use of our website.

Data Controller
Seahorse Rating Limited (“we”, “us”, “our”) is the Data Controller responsible for your personal data.

Registered Office: Office M, Anchor House, Bath Road, Lymington, Hampshire, SO41 3YJ, UK
Email: info@rorcrating.com Telephone: +44 (0)1590 677030

Information We Collect
We only collect information that is necessary to identify the owner and their boat and to administer the rating system(s).

This may include:
– Boat data and measurement information
– Owner name and postal address, which may be printed on your certificate(s)
– Email address
– Daytime telephone number(s)
– RORC Membership number (optional)
– Payment confirmation information (we do not receive or store card details)
– Technical website data such as IP address, browser type and device identifiers

How We Use Your Information
We use your information to administer your account and provide the services you have requested, including to:
– Process and issue rating certificates
– Contact you regarding your rating or other enquiries and requests from you
– Maintain and update our rating records
– Publish current and recent rating data (excluding owner details)
– Provide certificate validation and activate Member Offers where applicable
– Send administrative communications including, where applicable: application information and reminders; Seahorse magazine access information; postal correspondence.
– Comply with legal and regulatory obligations

Upon written request, we will provide you with a copy of the personal data we hold about you.

Publication of Rating Information
Rating listings and valid boat data for current and recently rated boats are published online at https://rorcrating.com or https://ircrating.org. Published information does not include owner details. Publication of this information is necessary for the operation, transparency and integrity of the rating system(s) and is based on our legitimate interests. You may contact us if you have concerns regarding published data for your boat.

Copies of the most recent IRC rating certificate for a boat may be purchased by other parties. Owner name(s) will appear on these copies but not postal addresses.

Marketing Communications and Member Offers (IRC rating)
We may give your name, certificate number and offer validation code to our Member Offers Partners (currently Seahorse Magazine and SeaSure) solely for the purposes of activating and validating offers where applicable. From time to time, we or our Member Offer Partners may contact you by email with newsletters, member offers, discounts or events where you have given consent. You may withdraw consent at any time by contacting us.

Lawful Bases for Data Processing
We rely on the following lawful bases under UK data protection law:
– Contract – to process rating applications and provide related services.
– Legal obligation – to comply with accounting, tax and regulatory requirements.
– Legitimate interests – to administer rating schemes and publish rating information.
– Consent – for marketing communications and non-essential cookies.

Data Sharing
We do not sell or exchange personal information.

We may share limited data with trusted service providers where necessary, including:
– Payment processors (Stripe)
– Website hosting and IT providers
– Email service providers
– Analytics and security providers

These providers process data on our behalf under appropriate contractual safeguards.

Stripe processes payment data in accordance with its own Privacy Policy.

International Data Transfers
Some third-party providers may process data outside the United Kingdom. Where this occurs, we ensure appropriate safeguards are in place, including adequacy regulations or approved contractual safeguards in accordance with UK data protection law.

Data Retention
We retain personal data only as long as necessary:
– Rating certificates and records are retained for the duration of the relevant rating system and historical record-keeping purposes, as this is necessary for the integrity and transparency of that rating system.
– Financial transaction records: in accordance with UK tax law
– Marketing preferences: until consent is withdrawn
– Website analytics data: in accordance with cookie retention settings

Data is securely deleted or anonymised when no longer required.

Your Data Protection Rights
You have the right to:
– Request access to your personal data
– Request correction of inaccurate data
– Request erasure where appropriate
– Request restriction of processing
– Object to processing based on legitimate interests
– Request data portability
– Withdraw consent at any time

If you are not satisfied with our response, you may lodge a complaint with the Information Commissioner’s Office (ICO): https://ico.org.uk

Security
We implement appropriate physical, electronic and managerial procedures to safeguard personal data.

Cookies and Tracking Technologies
We use cookies. Full details are set out in our Cookie Policy.

Links to Other Websites
Our website may contain links to other websites. Once you leave our site, we do not have control over the protection and privacy of information provided to those websites. You should refer to the privacy policy of the relevant site.

Terms & Conditions

About Us
Seahorse Rating Limited (“we”, “us”, “our”) is the owner and operator of this website.

Registered Office: Office M, Anchor House, Bath Road, Lymington, Hampshire, SO41 3YJ, UK
Registered in England, Company Registration Number 2041269
VAT No. 497 5234 07

Your use of this website and services is subject to these Terms & Conditions and our Privacy Policy.

Website Use
By using this website you agree to comply with and be bound by these Terms & Conditions.

The content of this website is provided for general information and may be updated without notice.

Neither we nor any third parties provide any warranty or guarantee as to the accuracy, timeliness, performance, completeness or suitability of the information and materials found or offered on this website. You acknowledge that such information may contain inaccuracies or errors and we exclude liability to the fullest extent permitted by law.

Your use of any information or materials on this website is entirely at your own risk.

Intellectual Property
All website content including design, layout, graphics and text is owned by or licensed to Seahorse Rating Limited. Reproduction is prohibited without permission.

Rating Certificate Services
Seahorse Rating Limited is solely in charge of processing the rating applications made to it. No part of the rating process is subcontracted.
Certificates are issued electronically, normally within five to 21 working days unless additional information is required. Expedited services may be available subject to payment of the applicable fee.

Payments and Transaction Security
All payments are processed securely by Stripe, our payment service provider. At the point payment is required, you will be transferred to a secure Stripe-hosted payment page. Stripe processes the payment and provides confirmation and authorisation.
Seahorse Rating Limited does not receive or store credit or debit card details.
Transactions are processed in British Pounds (GBP).

Cancellation & Refunds Policy
From the date that the rating certificate is issued and for the remainder of the calendar year, there will be no cancellation other than following a review under the relevant rating system class rules. If an application is cancelled before processing, a refund less a £10 administration fee will apply.

Where incorrect information has been provided and a certificate processed, an amendment fee may apply. Where an error is made by Seahorse Rating Limited, a corrected certificate will be issued at no cost.

Weighing and Measurement Services Late Cancellation Policy
Late cancellation fees may apply to weighing appointments cancelled by the boat owner or their representative within 48 hours of the scheduled appointment. Carriage charges may also apply where equipment has been dispatched.

Publication of Rating Information & Rated Data
Publication of rating information and data is governed by our Privacy Policy.

Third-Party Links
This website may include links to third-party websites. We are not responsible for the content or privacy practices of external sites.

Governing Law
These Terms & Conditions and any disputes arising from them are governed by the laws of England and Wales.

Cookie Policy

This Cookie Policy explains how Seahorse Rating Limited uses cookies and similar technologies on our website. Cookies are small text files placed on your device when you visit a website. They help websites function efficiently and provide information to the site owner.

Types of Cookies We Use
Strictly Necessary Cookies – essential for core website functionality.
Analytics Cookies – help us understand website usage.
Functionality Cookies – remember choices you make to enhance experience.

Cookies may be session cookies (expiring when you close your browser) or persistent cookies (remaining on your device for a set period). Details of specific cookies and their duration are available via our cookie management tool.

Strictly necessary cookies are used based on our legitimate interest in operating the website. All non-essential cookies (including analytics cookies) are only placed on your device where you have provided consent via our cookie banner, in accordance with the Privacy and Electronic Communications Regulations (PECR).

Managing Cookie Preferences
You can accept or reject non-essential cookies via our cookie banner when you first visit the website. You may withdraw or change your consent at any time using our cookie management tool or your browser settings.

Third-Party Cookies and Transfers
Some cookies may be set by third-party providers such as analytics, email marketing or security providers. These providers may process data outside the United Kingdom. Where this occurs, appropriate safeguards are implemented in accordance with UK data protection law.

Adobe Fonts are in use on this website. Adobe Fonts is a service that provides you with access to a library of fonts for use in desktop applications and websites. The Adobe Privacy Policy describes the general privacy practices of Adobe’s websites and applications, including Adobe Fonts. More privacy-related information for Adobe Fonts is provided here.